Todolists are awesome, but they can break down too. You can break down large projects into subtasks, and keep everything organized. Many people use either a todolist or calendar.Ī todolist is excellent at collecting and organizing actionable tasks. If you can, I'd highly recommend one of the following: If you don't have a todo-list and a calendar in place, the rest of this article won't be very helpful to you. With appointments, meetings, and everyday routines already scheduled Gives enough breathing room to be flexible, and to seize opportunities when they arise.įor a daily planning system to work, we will need:Ī list of well defined projects and a breakdown of actions needed to accomplish those projects.Assigns the right balance of immersive and process time.
Reduces chaos and uncertainty throughout the day.Enables increased focus on our most important work.Sets us up for a day of clearly defined tasks, and when to do them.But first, let's lay out what's necessary for a great daily time management system. Later, I'll show you step-by-step how I plan my day. The plan might adjust and flex throughout the day, but there's a plan. Now when you reach an impasse, you don't have to think. Have your next actions laid out in front of you. The better way is to plan ahead and schedule your day. Surely this will force you to do the work?īut this isn't fixing the underlying problem: you stopped because you didn't know what to do next. The common advice is to block social media, or unplug the internet, or move to a cabin by a lake. Thinking about the next action is hard, so we don't do it in the moment. Your brain would rather default to another immersive, rewarding state, like scrolling through reddit. Switching from an immersive flow state, to a more cognitive planning state, takes some context switching. In the moment, you should've picked the next action instead of picking which website to check.īut thinking about the next action is hard. You were on a roll, and then your brain shut off. You find yourself checking facebook, twitter, email. You're unstoppable.īut then you finish an action, and you're not really sure what to do next. The work is stimulating and you feel like you could do this all day. Have you ever been in flow? Each action comes smoothly, step-by-step. The philosophy I outline in this article meshes well with Sunsama. Update Jan 2020: I now use a tool called Sunsama instead of the workflow described below.
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